Pre Participation Survey Vic Gov -Participant Information Page

This page provides more information on the Evaluation of the ‘Workplace engagement and career planning for parents: An expanded pilot in the Victorian Public Sector’ Program.

1. What is the purpose of this research?
The overarching purpose of the evaluation is to inform development of future programs to support Victorian public service employees with making informed decisions about career planning, parental leave and transition back to work.

This project seeks to assess the outcomes of the pilot program, its strengths and weaknesses and how it has been implemented. The information collected will be used to understand to what extent this program delivers value and benefits for participants and to improve the design and delivery of the such programs in future years.

This research has been designed by the researcher, Dr Raymond Trau at Macquarie University and funded by the Office for Women. Grace Papers Pty Ltd is supporting this research and currently coordinating the Grace Papers Program. The surveys will be hosted on Grace Papers’ online platform, together with other learning materials in the program. 

2. What does participation in this research involve?
Information will be collected to assess any changes to participants’ knowledge, attitudes and intentions towards their entitlements, parental and career journeys and perceived support before and after they participate in the program. Participants will also be asked for feedback on the Program, its content and delivery.

Furthermore, information will be gathered from participating agencies to understand the context of each employer, the process of program implementation at each site, and perceived strengths and weaknesses.

There are no costs associated with participating in this research project, nor will you be paid. 

If you are a participant (employee or manager) of the online program, you are invited to complete two online surveys: one before participating in the Grace Papers Program and one after participating in Grace Papers Program. These surveys will take between 10-15 minutes each to complete.  

3. Other relevant information about the research project
The Office for Women (OFW) in the Victorian Department of Premier and Cabinet has a contract with Grace Papers Pty Ltd to manage and deliver a pilot program to provide practical workforce engagement, support and tools to assist public sector employers and employees to manage and navigate parental leave, career planning and return to work, including access to online resources and coaching.  Four government agencies – DET, DHHS, VicPol and VPSC – agreed to participate in this pilot.   Selected employees who are expectant or current parents have been invited by their respective agencies to register for the Program. Managers have also been invited to participate in a separate program.

All participants who have voluntarily enrolled in the Grace Papers Program will be invited to take part in the project. 

4. Do I have to take part in this research project?
Participation in this project is voluntary. If you do not wish to take part, you do not have to. If you decide to take part and later change your mind, you are free to withdraw from the project at any stage. Your decision whether to take part or not to take part, or to take part and then withdraw, will not affect your eligibility to register for the Program or the Grace Papers online portal, your employment, or your relationship with Grace Papers Pty Ltd, Office for Women or Macquarie University.  

If you do decide to take part, you will be asked to click on the ‘I agree to participate’ button below. You can print a copy of this participation and consent information to keep.  

5. What are the possible benefits of taking part?
We cannot guarantee or promise that you will receive any benefits from this research. However possible benefits may include sharing feedback on your experience and contributing to the knowledge base of what activities and programs best support parents and their career planning. Other possible benefits may include a contribution to improving the current program for future participants. 

6. What are the possible risks and disadvantages of taking part?
There are no identifiable risks or disadvantages in taking part in this research project. The questions we are asking are mostly concerning your feedback and perceptions as a participant in this program, as well as your perceptions of yourself in terms of career vision, parenting and support. You may feel that some of the questions we ask are stressful or upsetting. If you do not wish to answer a question, you may skip it and go to the next question, or you may stop immediately.

7. What if I withdraw from this research project?
If you do consent to participate, you may withdraw at any time.  If you decide to withdraw from the project, please notify a member of Grace Papers before you withdraw. A member of Grace Papers will inform you if there are any special requirements linked to withdrawing.  You have the right to have any unprocessed data withdrawn and destroyed, providing it can be reliably identified.  

If you decide to leave the research project, the researchers will not collect additional personal information from you, although personal information already collected will be retained to ensure that the results of the research project can be measured adequately and to comply with the law. You should be aware that data collected up to the time you withdraw will form part of the research project results.  If you do not want your data to be included, you must tell a member of Grace Papers when you withdraw.

8. What will happen to information about me?
By agreeing to participating in this evaluation project you consent to the research team collecting and using personal information about you for the project. Any information obtained in connection with this project that can identify you will remain confidential.

The questionnaires have been developed by the research team, and then hosted on the online platform of Grace Papers. This platform provides a consistent one-stop shop for you to access all relevant information relating to the program. After collecting the data, Grace Papers will de-identify the responses and give the de-identified data to the research team, using a USB drive. That is, each participant will receive a code in the data and participants, therefore, they will not be identifiable by the research team. 

Once we have completed our data analysis, the research team will import the data to the Macquarie server where it will be stored securely for five years and only the chief investigator, Dr Raymond Trau, will have access to it. The data on the host server will then be deleted and expunged. During the storage period of five years, your information will only be used for the purpose of this research project. 

It is anticipated that the results of this research project may be published and/or presented in a variety of forums including an evaluation report submitted to the Office for Women and potentially disseminated in other academic and professional publications. In any publication and/or presentation, information will be provided in such a way that you cannot be identified. Only aggregated results will be presented in the publications. 

In accordance with relevant Australian and/or Victorian privacy and other relevant laws, you have the right to request access to the information about you that is collected and stored by the research team. You also have the right to request that any information with which you disagree be corrected. Please inform the research team member named at the end of this document or Grace Papers if you would like to access your information.

Any information obtained for the purpose of this research project that can identify you will be treated as confidential and securely stored.  It will be disclosed only with your permission, or as required by law.

9. Complaints and compensation
Participants will not be compensated for their participation in this research.

Should you have any concerns or complaints, or wish to access support or counselling as a result of your participation in this research, please contact the chief investigator of the research project, Dr Raymond Trau (raymond.trau@mq.edu.au). 

10. Who is organising and funding the research?
This research project is being organised and led by Dr Raymond Trau at Macquarie University. The research is supported by Grace Papers Pty Ltd and funded by the Office for Women.

11. Who has reviewed the research project?
The ethical aspects of this research project have been approved by an Ethics Committee at Macquarie University.

12. Further information and who to contact
The person you may need to contact will depend on the nature of your query.  If you want any further information concerning this project or if you have any problems which may be related to your involvement in the project, you can contact the researcher:

Research contact person
Name: Raymond Trau
Position: Senior Lecturer
Telephone: +02 9850 6268
Email: raymond.trau@mq.edu.au

Complaints contact person:
Name: Raymond Trau
Position: Senior Lecturer
Telephone: +02 9850 6268
Email: raymond.trau@mq.edu.au

Withdraw contact person:
If you have any complaints about any aspect of the project, the way it is being conducted or any questions about being a research participant in general, then you may contact.
Name: Genevieve Simkiss 
Position: Associate
Telephone: 0412 555 005
Email: Genevieve.simkiss@gracepapers.com.au

Reviewing HREC approving this research and HREC Executive Officer details
For matters relating to research at the site at which you are participating, the details of the local site complaints person are:

Reviewing HREC
to be confirmed